Reports and export

Reports and export

Current sets of filters can be saved as a new report using the menu [Report] > [Create new report]. Reports can be exported to HTML or CSV files or can be reloaded within the program to change the filters or review results. There are two options for HTML: a simple HTML table and an option which includes search, paging and sorting options.

create_report

Report types

Permission Analyzer supports four report types, each of which displays search results differently:

  • Folder and files and the sum of their permissions.
  • Folder and files and their Access Control List, as they appear on the file system.
  • Folder and files and matching group members to show the origin of permissions per user or group including permissions from nested group memberships. This report will show every matching member per directory or file.
  • Users and groups and all their explicit permissions. This report is grouped by user or group instead of directory and it displays all the explicit permissions for each member, including permissions from nested group memberships.

The last two report types show a relatively extensive amount of information per user and group. That’s why we recommend making your filters as specific and targeted as possible, to exclude any unnecessary information. This prevents reports from being crowded with irrelevant information.

Tip: put a placeholder in the Target file path to include the current date in the path:
c:\permission reports\[date:yyy-MM-dd]_report.html. This will preserve old report files. See Java date formats.

E-mail

A report can be configured with an e-mail address, allowing it to be sent to that address at every export opportunity. An SMTP server, however, must be configured to accommodate the address and can be set up in the application settings. The option will also allow you to indicate whether you want the report to be included as an attachment and to include a message in the e-mail. The e-mail template may contain the following fields: [report_name], [report_path], [report_description] en [report_threshold].

Report templates

You will also be able to use modified templates to generate the report. Permission Analyzer comes with a number of default templates for HTML and CSV, which can be modified according to your specifications. The templates are located in <application dir>\plugins\Permission_Analyzer_2.xxxx.jar – the file can be opened with any ZIP application. Here are examples of the default HTML template for files and the sum of permissions or the CSV template for files and their ACL’s.

Filter selections

If you have selected a filter selection as a filter, then that selection will show up as an option when generating the report. Using the selection will create a reference to the filter selection within the report and any modifications to the filter selection will result in all reports automatically applying the modified selection. Unchecking the option in the report will result in the report saving a copy of the filters and not change according to the filter selection.

Running reports automatically

Use Permission Analyzer to run reports automatically using the following parameters:

  • -report “myReport”: run a specific report by name. This parameter can be input a number of times.
  • -allReports: run all reports.

Permission Analyzer will close automatically after all reports have been exported. See Scheduling jobs feature for more command-line options.

Folders/files and the sum of their permissions

This report type shows a sum of all permissions found per directory or file and takes into account the priorities used by Windows (privileges that deny something will, for example, have a higher priority than privileges that grant access).
effective-report

Folders/files and their Access Control List

acl-report
This report provides an overview of the Access Control List (ACL) per directory or file and contains all Access Control Entries (ACE) that match the search criteria. Each ACE has a set of permissions and a member and match the data in the Windows Security tab on the file properties. Only the directories and files that match the search criteria will be included in the report.

Folders/files and matching group members

This report shows the origin of permissions per group or user, indicating through which (nested) group a user or group has inherited those permissions. Only users and groups that appear in the search results will be included in the report. This report shows a relatively extensive amount of information per user and group. That’s why we recommend making your filters as specific and targeted as possible, to exclude any unnecessary information. This prevents reports from being crowded with irrelevant information.
trace-report

Users and groups and all their explicit permissions

report_users_groups
This report groups the permissions by user or group. It displays all explicit permissions, including permissions from nested group memberships. The column Via ACL member shows the origin of permissions per group or user, indicating through which (nested) group a user or group has inherited those permissions. Only users and groups that appear in the search results will be included in the report. This report shows a relatively extensive amount of information per user and group. That’s why we recommend making your filters as specific and targeted as possible, to exclude any unnecessary information. This prevents reports from being crowded with irrelevant information.

Manage reports

A list of all reports can be requesting via the menu: [Report] > [Manage Report]. You will subsequently be able to review and modify all reports, run them manually or input them into the application.
manage_reports

Quick export

quick-export
Specific folders can be easily exported using the filters selected and will not require generation of a report. Simply open the context menu of a folder using the right mouse button and select Export. This option will also allow you to select the report type, file type and whether you wish to send an e-mail.

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